Storing documents online also means you can share them quickly and easily. Imagine what they could be doing if they could always find what they needed in a few minutes. The average employee spends about 30-40% of their time looking for lost documents. You can pull up the document you want with a few clicks of a button, no rifling through file cabinets. It’s not hard to lose that one, specific sheet of paper in the mass of other paperwork.īut, when you store all your documents online, everything stays organized and easy to find. It Allows People to Access Important Documents Easily Going paperless removes the cost of storing your paper offsite as well. Some offices have so much paperwork they have to store it all in a storage unit. The extra space can provide a larger, more productive work area, and you might even use the space to set up a few more desks and hire more workers. All your important documents can be stored online, so those filing cabinets can be tossed out. One of the benefits of going paperless is clearing up that space.
You have to have room for dozens and dozens of file cabinets.
It Opens Up SpaceĪll that paperwork takes up a lot of space. Without paper, you no longer have to pay for printer electricity or the copy machine. But most offices get all that money back in a matter of months, sometimes even weeks, from the money they save without paper. Going paperless will create some expenses. If money is your concern about going paperless, stop worrying.
#COST OF GOING PAPERLESS IN THE OFFICE HOW TO#
After all, they would have to buy all the right hardware and software and train employees how to correctly use the new system. It Saves MoneyĪ lot of people think going paperless will end up being more expensive. Take a look at the top 10 benefits of going paperless for your office. Many companies may not even realize it, but getting rid of all that paper can actually help their company grow. Switching to a paperless office isn’t just environmentally friendly, it also increases productivity and saves time, space, and money. That’s a lot of paper that most offices don’t actually need. United States offices use over 12 trillion sheets of paper each year.īy the end of the year, 45% of that paper ends up in the trash.
#COST OF GOING PAPERLESS IN THE OFFICE FREE#
Second, saving time and money by easily searching and sending of documents with the click of a mouse. The loss of time and pay for an employee to search for a certain file would be replaced with a few key strokes on an electronic search tab. Finally, increased profits and bottom line from a more productive office. If you also include the availability of some very reasonably priced and even free paperless software’s, the choice to invest in going paperless could be even more profitable and cost effective.Does your office consume far more paper than you’d like? Here are just 10 great benefits that going paperless can have on your office. Also, on site storage rooms and space could be used in more productive ways.
There are also hidden financial benefits to converting to an electronic office. The first includes, scanning documents and eliminating storage costs. Imagine how much money would be saved by eliminating paying for off site storage. Electronic files can be sent to across the world in seconds. The use of fax and paper mail are becoming outdated forms of communication. Companies around the world are discovering the benefits electronic technology can add to their business. The obvious reason to convert to a paperless office is to stay competitive in the new electronic age. There is an idea out there that the process of converting to an electronic office is too expensive and not cost effective. Costly paperless software’s, new workflows, and hardware purchases make converting to an electronic office seem like a daunting financial task. However, if the money spent on this process is seen as an investment the potential future benefits outweigh the up front costs.
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